1. SCOPE OF ROLE:          

The Support Services functions at S:US are carried out by a team of professionals with diverse backgrounds who share deeply in the S:US mission. We are a resource that provides support to the individual program departments to assist in the pursuit of our mission. Support Services is a collegial, supportive group with a dynamic culture that continuously seeks to collaborate and improve the lives of our clients. We treat all staff with respect through each interaction.  We are motivated to accomplish our individual and collective tasks through the belief that we can help transform the lives of people we serve thereby righting societal imbalances.

The purpose of the Finance Department at S:US is to fulfill the organization’s mission in the most effective and efficient manner and to remain accountable to stakeholders, including clients, partners, funders, employees, and the community. In order to accomplish this, the Finance Department commits to providing accurate and complete payroll data for internal and external use by the Executive Team and the Board of Directors.

Accounts Payable Specialist will be working on all aspects of Account Payable Department.

2. ESSENTIAL DUTIES & RESPONSIBILITIES:       

• Enter ACH paid expenses on a daily basis for utility accounts and fleet expenses, downloaded all relating bills making available to grants department for: Con Ed, National Grid, Optimum, Verizon, Fleet, Enterprise, EZ pass, TD Credit Cards.
• Register utility accounts and fleet expenses for ACH payment, confirming invoices/accounts are S:US invoices/accounts before registering payment.
• Review, reconcile and audit monthly TD Credit card transactions, reporting transactions that are out of policy and reporting cardholders who are not completing their expense report in a timely manner.
• Update and maintain all cardholder information on debit and credit cards, the approval hierarchy in the SAP Concur system, as well as managing the user data base.
• Train all new users in SAP Concur, informing new card holders of what is expected of them for each transaction made on their Debit or Credit card.
• Book invoices and/or upload invoices into NAV from Docuware.
• Reconcile Vendor’s Statements against invoices booked in NAV, the Docuware and payments made insuring that those reconciliations are done on time and that there are no missing invoices for the respective Vendors.
• Assist Accounts Payable Manager and Accounts Payable Director with Ad-Hoc reporting and requests.

3. KEY PERFORMANCE STANDARDS

• Problem-solving skills – Ability to be creative and analytical. Examine issues and data and search for inconsistencies, reconcile inconsistencies and recommend then implement solutions.
• Auditing experience – Requires a strong eye for errors and inconsistencies. Comfortable interpreting the accuracy of financial documents.
• Math skills – Ability to use math to calculate data and ensure that information is correct. Ability to work with numbers and make calculations with minimal errors.  Knowledge of methods and practices of financial record keeping and proven ability to conduct moderately complex accounting functions.
• Collaboration – Work closely with Agency Staff to understand the needs, concerns and objectives of different Agency Departments. Integrate information from all sources and translate them into clearly defined, user appropriate, data systems or reports.
• Communication skills – Excellent verbal and written communication skills.  Ability to translate complex situations/information into simple, meaningful explanations and/or discrete steps.

• Interpersonal Skills – Ability to remain calm in stressful situations.  Treat colleagues with respect and find the best way to help answer their questions so that they can be successful in their job duties.

REQUIRED EDUCATION AND EXPERIENCE

• Bachelors Degree or equivalent work experience will be considered 
• Minimum five years accounting experience in non-profit with a proven record of advanced accounting skills.
• Proficiency with MS Excel (pivot table and VLOOKUP must), MS Word and Outlook.
• Possess critical thinking, analytical, interpretative, and problem-solving skills, including attention to detail, and demonstrated an ability to deliver high-quality work.

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who cares about the wellbeing of others.  We believe in fostering a culture built on our core values:  respect, integrity, support, maximizing individual potential and continuous quality improvement. 

S:US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Director of Benefits & Compensation at MyMedicalLeave@sus.org.