1. SCOPE OF ROLE:            

This role is responsible for the maintenance of all Human Resources paper and electronic filing.  Supports the organization of all HR records for compliance purposes.

2. ESSENTIAL DUTIES & RESPONSIBILITIES:

• Manage HR filing system (electronic & physical).
• Index all electronic records by HR function (General HR, Benefits, Employee Relations, etc.).
• Scan and send employee files to appropriate supervisors of new hires’ programs to ensure compliance for audits.
• Coordinate all New Hire Orientation materials.
• Pre and post orientation room setup.
• Order breakfast and lunch for orientation.
• Assist with employment verification when needed.
• Assist with data entry of MVRs for SUS staff and creating their records on SharePoint.
• Backup for Receptionist
• Assist HR and program staff by providing employee files for audits.
• Perform general clerical duties including but not limited to photocopying, faxing,          mailing, filing and arranging for deliveries
• Assist in special projects and all other activities as delegated by HR management.

3. REQUIREMENTS:

REQUIRED QUALIFICATIONS

• High School Diploma or GED
• 1 year of HR filing or internship experience preferred
• High attention to detail and accuracy
• Excellent (verbal and written) communication and customer service skills
• General Understanding of Human Resources
• Minimum of Beginner level user of Microsoft Office Suite, specifically Excel
• Ability to work independently and as member of a team
• Ability to communicate sensitive information in a professional and confidential manner.

PREFERRED QUALIFICATIONS

• Undergraduate Degree

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who cares about the wellbeing of others.  We believe in fostering a culture built on our core values:  respect, integrity, support, maximizing individual potential and continuous quality improvement. 

S:US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at MyMedicalLeave@sus.org.