S:US is seeking a highly motivated HR Compliance Specialist who will be responsible for supporting all aspects of HR Compliance and HR audits to ensure compliance with Federal and State regulations, including pre-employment screening, I-9 verification, criminal background checks, professional licensure, Medicaid exclusion checks, and enforcing company policies and practices. The ideal candidate should be a detailed-oriented and organized individual who can prioritize tasks, monitor compliance processes and be technically savvy.

ESSENTIAL DUTIES & RESPONSIBILITIES:

HR Compliance
• Generates and manages the recordkeeping of all compliance standards and ad hoc reports.

• Review the Justice Center database for new arrests and partner with HRBP’s to prepare safety assessments and take appropriate action.

• Respond to Mental Hygiene Law (MHL) 153 requests.

• Reviews and updates employment statuses in the NYS Justice Center, DCJS portal and CHITS once the HR Actions for separations have been processed.

• Manage External reporting of OMIG audits on a monthly basis.

• Run monthly Hire NYC public Assistance reports.

• Run monthly reports for employee professional licenses, use the NYS website to verify and partner with HRBP to ensure staff remain compliant with their renewals.

• Coordinate with HR Team to ensure staff adherence to all compliance and onboarding related matters.

• Build a strong partnership with the QA Department to ensure that organizational protocols are consistently adhered to and update the incident issue report demographics.

• Develop and provide employee training to the HR team on compliance policies, practices, and reporting systems.

• Superuser for Equifax I9 platform, Updates employment statuses, including start date adjustments for new hires and termination dates, in the I-9 Management portal.

• Maintain standard operating procedure (SOP) for archiving all personnel records.

• Writes and mails out letters to employees on administrative leave of absence.

• Coordinates with the HR Business Partners to update the Justice Center through a Web Application, the Administrative Action Reporting Mechanism (AARM) system.

• Collaborates with a third-party vendor to conduct monthly monitoring of exclusions, sanctions, and credentialing.

Surveys & Audits
• Communicate with government agencies as it becomes necessary (e.g. Justice Center, OPWDD, OMIG, etc.).

• Serves as the point of contact for all requests made by auditors from governing bodies and funders.

• Facilitates the retrieval, review and transmittal of all documents in a confidential manner.

• Work closely with the HRData Team to address and resolve data anomalies stemming from audits.

• Identifies opportunities and develops corrective action plans for audit enhancements and automation.
 

Onboarding
• Coordinates with the Talent Acquisition to conduct new hire employee file review for compliance and provide final approval.

• Communicate with WFMS team to ensure that all new hires, rehires and contingent workers are added to the HRIS system.

REQUIRED EDUCATION AND EXPERIENCE:

• A Bachelor’s degree in Human Resources Management, or related field. In lieu of Bachelor’s Degree, will accept equivalent combination of education and years of experience.
• At least three years of experience in HR Compliance
• Understanding of HR policies, employment law and regulatory compliance.
• Familiarity with government regulatory agencies such as OPWDD, OMH, OASAS, DHS, etc.
• Experience responding to audits and communicating with auditors.
• Excellent verbal and written communication skills, organizational skills and attention to detail.
• Ability to prioritize tasks, time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and Talent Management systems.

The Support Services functions at S:US are carried out by a team of professionals with different skills, backgrounds and expertise who share deeply in the S:US mission. Human Resources is considered a part of the Support Services function. The Human Resources Department provides resources and support to the various programs/departments to collectively pursue the organization’s mission and ensure that all employees have a great employee experience. Our mission is to treat all staff with mutual respect at all times.

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who cares about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.

S:US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact Benefits Team at MyMedicalLeave@sus.org.