Services for the Underserved

Administrative Assistant

Job Location US-NY-Bronx
Category
Homeless Services
Type
Regular Full-Time

Position Overview

We are currently seeking an Administrative Assistant at our Echo Place Family Shelter in The Bronx.

 

The Administrative Assistant will be the first point of contact/face/front line of our program. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve

 

  1. ESSENTIAL DUTIES & RESPONSIBILITIES:
  • Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries
  • Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines
  • Handle all internal and external communications using phone, email, and written.
  • Handle phone system with multiple lines
  • Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
  • Arrange, schedule and coordinate office calendar
  • Prepare and edit communications, presentations and other documents
  • Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems
  • File and retrieve documents and reference materials
  • Provides timely, accurate and clear documentation according to established policies and procedures
  • Handles completing demands by responding effectively to challenges, deadlines, and emergencies
  • Responds to consumer needs promptly, accurately and with courtesy and respect
  • Represents the organization in a positive and appropriate manner to outside resources
  • Supports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core values
  • Additional duties as assigned

 

Qualifications

 

REQUIRED EDUCATION AND EXPERIENCE

  • HSD or equivalent required
  • A minimum of one-year experience in an administrative setting
  • Some knowledge/experience working in the social service or related field is preferred
  • Computer literate in Microsoft suite, skill sets in Word, Excel, and Outlook

PREFERRED QUALIFICATIONS & SKILLS

  • College or continuing education preferred
  • Bilingual English/Spanish speaking preferred

 

Effective August 30, 2021, unless granted a reasonable accommodation for disability, all new hires must show proof of vaccination against the COVID-19 virus.  If hired for one of our city sponsored programs, this requirement must be met by your date of hire.

 

 

S:US IS AN EQULAL OPPORTUNITY EMPLOYER

Company Overview

Join a team of employees who cares about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.

S:US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Director of Recruitment.

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